auto update and save as pdf file in somewhere by talbeau

While you do have a version history functionality on the item in the list itself (if you enable versioning on the list), it does not carry over to the attached files. Reason 2: Lack of Version History on the attached files

Reason 1: Lack of Document Management featuresīy default, SharePoint list is not a document library and, as a result, lacks all the document management features of a document library, like versioning, check-in/check-out, co-authoring, ability to open and edit documents in the browser, etc. Now that we are clear on the difference and the mechanism of the two, let me explain why you should not use SharePoint lists to store attachments. Say you have a list of projects or clients in a SharePoint list, you can attach the file(s) to a given item.Īttachment option in a “classical” SharePoint ListĪttachment option in a “modern” SharePoint ListĮventually, you can also end up with an item that has multiple attachments associated with it. The thing is that SharePoint lists also allow you to attach documents (files) to a given list item. This could be a list of events, properties, clients, projects, tasks, etc. SharePoint List, on another hand, is used for storing non-document information (think of it as Excel in SharePoint) – table of rows and columns of some information. And of course, you can organize them via folders or metadata. If you have a document to store – you would just upload one (or many) into a document library. SharePoint Document Library, by default, allows to store and organize, you guessed it, documents (files).

In case you require clarification on the difference between the two, check out this post.

Just to set the stage for what I am talking about, in SharePoint, there is a concept of a list and a library. As a matter of fact – there are some very strong reasons for you not to continue this poor business practice. Yes, you can do it – but that is not what SharePoint list was designed for. I see this happening again and again – users attach documents in a SharePoint list.

Auto update and save as pdf file in somewhere by talbeau